The number of recent data breach incidents has shattered much of security protocol claims of user data and information protection in the digital world. It is an understood fact that when it comes to data protection, there is no silver bullet. However, there are certain things that IT security administrators in organizations and private users can do to protect their data and privacy better.
Here is a checklist of data protection and privacy breach prevention measures using data protection software to keep your data secure from data breach and hack attacks:
1. Implement data protection software across networks. There are big names in the enterprise networking world. For organizations that lack the necessary budget or expertise to maintain a large-scale security web across networks, the use of data protection software can improve network security by blocking most data threats.
2. Shred files according to benchmarked data remanent removal standards. Do not merely delete items your PCs. Worse, do not just share your storage devices with anyone without properly removing your items from them. Make sure that the items on your PCs that include sensitive information or personally identifiable data are thoroughly shredded before disposal. The best shredding software incorporates shredding protocols based on the U.S Department of Defense data removal standards.
3. Monitor your items prior to periodic events. Examples of documents that you should keep under constant monitoring, especially prior to a specific event that needs submissions of your data and information to the authorities, include your corporate Tax records, social security filings, new employee credit reports.
4. Encrypt your most sensitive items on your PCs. Data breach incidents involving identity theft resulting from public databases are too often a fact. Publishing lots of information about corporate affairs, news, and updates, social networking, employer branding, and social responsibility initiatives all contribute to w well structured PR campaign for any company, big or small. But the inherent risks involved in all of this is the ease of retrieving important corporate representative details that identity thieves can use to either manipulate or seriously harm a company’s image and standing in the community.
5. Financial fraud due to failure to protect or monitor. Failure to keep your financial documents secure by implementing data protection software can seriously harm your business potential. It is vital to ensure that proper monitoring and checks are in place that can protect and secure your company’s financial information at all times.
6. Poor emailing standards. Businesses and people that rely on emails as a sole communication tool should rethink about how secure their communication is. As thousands of business owners and individual users alike use emails to communicate sensitive and confidential information, the stark reality is that each email sent by and person is available to a number of people, in addition to the original recipient. Chances of emails getting intercepted and interpreted during transit are high.
7. Secure passwords. Start using secure passwords TODAY! Please!! Better yet, shift to passphrases, that combine at least three unique random words, but something that you can easily remember. This is the best thing since passwords, and relatively far more secure than passwords. An example passphrase may look like this: “Tulsa and the Saturday cosmic turn”.
Keep this checklist in view whenever you think you may need it. Feel free to add to it and share with everyone. Because, one thing is certain – data breach incidents are getting more and more expensive and harmful. Using common sense and fundamentals in data protection, you can prevent the vast majority of data and privacy breach incidents.